Public notice & flyer kit
Event flyer, closure notice and public hearing notice templates, plus post and email text so the key facts are never only in a picture. Large type for posting. Word files that also open in Google Docs.
What's included
- Four Word templates, a filled-in sample and a Read me first guide (zip)
Checked in Word and Google Docs
Every supplied file passed Word’s accessibility checker and was checked after conversion to Google Docs. Includes editable templates, a filled-in example and guidance for your department.
Recheck your finished document after editing and exporting.
Download the kit (zip) — free, no signup
What we checked
- Checked by hand in Word for the web, and after conversion to Google Docs, on . The filled-in flyer sample alone was checked again in both on , after its logo was resized.
- The checks covered structure and formatting: headings, the title band, the hours table in the closure notice, and that the flyer and the closure notice each fit on one page.
- Google Docs can’t mark a table’s header row as reliably as Word can. If your closure notice keeps the hours table, the Read me first guide recommends making the PDF from Word if you can.
- These checks cover the supplied documents, not your later edits or any PDF you export.
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Filled in: an example
The event flyer template, filled in for the Town of Alder Bend, a made-up town. We added a logo, as most people do. Everything else is the template as it comes. The sample is in the kit too, so you can open it in Word or Google Docs.
The logo sits in line with the text and has alt text, so screen readers reach it in order and describe it.
The page shows: The town's round logo, then “Saturday story time at the library” in white on a blue band, in large type: a one-line description, when, where, cost, how to sign up and who to ask, a short “What to bring” list, and how to ask for an accommodation.
What's inside
The first page of each file, exactly as you'll get it. Words in square brackets are where your details go. Select a page to see it full size.
Event flyer
Sections: What to bring, Accessibility.
Closure or service change notice
Sections: What you can do instead, Hours during this time, Questions.
Notice of public hearing
Sections: Date, time and place, What is proposed, See the full proposal, How to comment, What happens next, Questions, Accessibility and accommodations, Language assistance, Publication and posting.
Post and email text
Sections: Social media post, Image description (alt text), Email.
Read me first: public notice & flyer kit
Sections: Before you start, The filled-in sample, Writing a notice people can act on, Large type and the title band, Pictures, logos and QR codes, Posting online and on social media, Public hearings: check your local rules, Drinking water notices, Keeping it accessible as you fill it in, Posting a PDF, Using Google Docs, Help.
License
Free to use, share and adapt under the Creative Commons Attribution 4.0 International license (CC BY 4.0). Documents you make from these templates are yours: they don’t need a credit line.
If you share the template files themselves, credit them like this:
“Public notice & flyer kit” by Brian Stoffer, AccessiblePress (accessiblepress.com), licensed under CC BY 4.0